Help CenterIntegrationsHubSpotScheduling HubSpot Meetings in Mailmodo

Scheduling HubSpot Meetings in Mailmodo

Last updated May 8, 2025

Want to let contacts book meetings right from your emails—without clicking away? The HubSpot Meeting Scheduler widget in Mailmodo makes that possible.

Whether it’s a 1:1 call, a group session, or a round robin schedule, you can embed your HubSpot meeting links directly inside your email templates. It’s fast, seamless, and increases your chances of getting that meeting booked.

Here’s a quick rundown of how to do it:

Mailmodo supports all three types of HubSpot meetings: One-on-One, Group, and Round Robin.

Scheduling HubSpot Meetings in Mailmodo
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HubSpot's meeting scheduler is included with all HubSpot Sales Hub plans, even the free plan. It's also part of the Service Hub, and you can get started with it for free.

STEP 1: Add the HubSpot Meeting Widget

You’ll find it in the editor under: Widgets > Scheduling

Scheduling HubSpot Meetings in Mailmodo

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Make sure you’ve already  integrated HubSpot with Mailmodo .

STEP 2:Configure the Widget

  • Once added, your existing HubSpot events will appear in the left panel.
  • Select the timezone for booking. It defaults to your account’s timezone.
Scheduling HubSpot Meetings in Mailmodo
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Pro Tip: You can search by event name or event owner name.

You can also customize the widget theme to match your brand colors.

Scheduling HubSpot Meetings in Mailmodo

STEP 3: Booking Experience for Contacts

1. AMP-supported email clients (e.g., Gmail):

Contacts can book directly inside the email—no redirection needed.

Scheduling HubSpot Meetings in Mailmodo

The widget auto-adjusts to their local timezone, but they can change it from here.

Scheduling HubSpot Meetings in Mailmodo

2. Non-AMP email clients:

They’ll see a button linking to a web version of the scheduler.

Scheduling HubSpot Meetings in Mailmodo

IMPORTANT: Round Robin: Contact Owner Priority

Enable “Prioritize Contact Owner” if you want contacts to book only with their assigned owner.

Scheduling HubSpot Meetings in Mailmodo

If a contact has no assigned owner, they’ll see availability for all Round Robin members—same as HubSpot.

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HubSpot integration is included exclusively with the Max plan on Mailmodo.

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