Scheduling HubSpot Meetings in Mailmodo
Last updated May 8, 2025
Want to let contacts book meetings right from your emails—without clicking away? The HubSpot Meeting Scheduler widget in Mailmodo makes that possible.
Whether it’s a 1:1 call, a group session, or a round robin schedule, you can embed your HubSpot meeting links directly inside your email templates. It’s fast, seamless, and increases your chances of getting that meeting booked.
Here’s a quick rundown of how to do it:
Mailmodo supports all three types of HubSpot meetings: One-on-One, Group, and Round Robin.
HubSpot's meeting scheduler is included with all HubSpot Sales Hub plans, even the free plan. It's also part of the Service Hub, and you can get started with it for free.
STEP 1: Add the HubSpot Meeting Widget
You’ll find it in the editor under: Widgets > Scheduling
Make sure you’ve already integrated HubSpot with Mailmodo .
STEP 2:Configure the Widget
- Once added, your existing HubSpot events will appear in the left panel.
- Select the timezone for booking. It defaults to your account’s timezone.
Pro Tip: You can search by event name or event owner name.
You can also customize the widget theme to match your brand colors.
STEP 3: Booking Experience for Contacts
1. AMP-supported email clients (e.g., Gmail):
Contacts can book directly inside the email—no redirection needed.
The widget auto-adjusts to their local timezone, but they can change it from here.
2. Non-AMP email clients:
They’ll see a button linking to a web version of the scheduler.
IMPORTANT: Round Robin: Contact Owner Priority
Enable “Prioritize Contact Owner” if you want contacts to book only with their assigned owner.
If a contact has no assigned owner, they’ll see availability for all Round Robin members—same as HubSpot.
HubSpot integration is included exclusively with the Max plan on Mailmodo.